Information Notice on the Protection of Personal Data

INFORMED CONSENT FORM ON THE PROTECTION OF PERSONAL DATA

 

This clarification text has been prepared by Koşuyolu Mah. Mehmet Akfan Sk. N0: 11 /13 İç Kapı No: 2 Kadıköy, Istanbul, operating with Tax Identification Number 333 012 1530, under the title of Op. Dr. Ahmet Murat EMANETOĞLU (hereinafter referred to as “PHYSICIAN”), in accordance with Article 10 of the Personal Data Protection Law No. 6698 and the Communiqué on the Procedures and Principles to be Followed in Fulfilling the Obligation to Inform. The PHYSICIAN shows the utmost sensitivity regarding the confidentiality and security of personal data. This clarification text has been prepared within the scope of the relevant law.

  1. What is Personal Data?

Personal data is defined in the KVKK as any information related to an identified or identifiable natural person. Accordingly, personal data shared with us includes identity information such as your name, surname, date of birth, and ID number; contact information such as your email address, phone number, and address; visual and audio recordings, such as security camera footage; and personal health data classified as sensitive information necessary for the practice of medicine.

  1. WHAT ARE THE PURPOSES OF PROCESSING YOUR PERSONAL DATA?

The PHYSICIAN collects and processes your personal data in compliance with the data processing conditions stipulated in the legislation to fulfill legal obligations, facilitate registration, communication, diagnosis, treatment procedures, and inform you about campaigns and benefits.

Accordingly, your personal data may be stored, processed, and transferred for the purposes detailed below:

  • Verifying your identity,
  • Planning and managing health services and financing,
  • Sharing legally required information with the Ministry of Health and other public institutions under relevant legislation,
  • Protecting public health, conducting preventive medicine, medical diagnosis, treatment, and care services,
  • Managing and planning daily operations of the clinic and affiliated centers,
  • Managing clinic operations, measuring patient satisfaction, and communicating with you regarding our services,
  • Procuring medications,
  • Informing you about your appointment if you have scheduled one,
  • Measuring, increasing, and researching patient satisfaction,
  • Performing risk management and quality improvement activities,
  • Conducting analysis to improve health services,
  • Sharing requested information with private insurance companies as part of eligibility inquiries, conducting research, and fulfilling legal and regulatory requirements,
  • Sharing requested information with private insurance companies as part of health service financing,
  • Fulfilling risk management and quality improvement activities,
  • Billing services provided and verifying your affiliation with contracted organizations,
  • Providing campaign participation and campaign information through marketing, media, and communication representatives,
  • Designing and delivering personalized content and tangible or intangible benefits through web and mobile channels.

 

  1. TO WHOM AND FOR WHAT PURPOSES DO WE TRANSFER YOUR PERSONAL DATA?

Your personal data may be shared during the continuation of the business relationship with domestic and international partners who represent us and/or assist in our operations (lawyers, auditors, tax advisors, third-party service providers, couriers, call centers, database providers, company employees, etc.), including your insurance companies with your consent. It may also be shared with courts and other public institutions within the scope of mutual confidentiality agreements and legal obligations.

  1. WHO CAN ACCESS YOUR PERSONAL DATA?

Your personal data is shared under strict confidentiality principles with firms and individuals representing us or assisting in our operations. The PHYSICIAN limits access to your sensitive personal health data to ensure its security, restricting access to what is necessary for service delivery.

  1. HOW DO WE STORE YOUR PERSONAL DATA?

Personal data shared with our company is stored in compliance with KVKK provisions and the PHYSICIAN’s standards, using physical means such as encrypted and locked cabinets. When necessary, the PHYSICIAN may also store your personal data in encrypted formats within closed computer systems. The PHYSICIAN takes technical and administrative security measures required by law to ensure data protection.

  1. WHAT IS THE RETENTION PERIOD FOR YOUR PERSONAL DATA?

In accordance with Article 7/f.1 of KVKK, your personal data will be deleted, destroyed, or anonymized when the purpose for processing ceases to exist or when the legally mandated retention period expires. In any case, personal data will not be retained beyond 10 years following the completion of your treatment.

  1. WHAT ARE YOUR RIGHTS REGARDING THE PROTECTION OF YOUR PERSONAL DATA?

Under the law, you have the right to:

  • Access your personal data,
  • Request correction, deletion, or restriction of processing,
  • Object to processing activities,
  • File a complaint with a supervisory authority,
  • Request the transfer of your personal data in a structured, commonly used, and machine-readable format,
  • Seek compensation for damages in cases of unlawful processing.

Requests regarding your rights can be submitted via email to emine@emanetoglu.com or by post to Koşuyolu Mah. Mehmet Akfan Sk. N0: 11 /13 İç Kapı No: 2 Kadıköy, Istanbul.

The PHYSICIAN will evaluate your request and conclude it as soon as possible, within a maximum of 30 days, reserving the right to charge a fee based on the tariff set by the Personal Data Protection Board, if applicable.

By signing below, I acknowledge that I have read and understood the information provided in this clarification text within the scope of KVKK No. 6698.

 

 

Patient or Legal Representative’s Information

Name – Surname:

ID Number:

Address:

Date – Signature (Please write: “I have read and understood the above information.” along with your signature)